ABSTRACT
This
project work addresses and harness the design and implementation of Industrial
Training (I.T.) Office Information System for an effective information
management system for I.T students, to develop an automated student records
system where the logbook will be fill and submitted online to the virtual
office. The platform will assist the students to make an online transaction
from any part of the country in a reliable, secured and efficient manner.
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Industrial
training refers to a program which aims to provide, supervise practical training
within a specified time frame. This training can be carried out either in
governmental organizations or in the private sector. The training prepares
students for future employment in their chosen disciplines and also a;;owed
them to practice what they have learned and to develop key professional
attributes.
Industrial training also give employers an
opportunity to access future employees. A demonstrated commitment and ability
to take responsibility, make sound decisions and apply technical skills will be
highly regarded. IT gives student an opportunity to evaluate future employers
as well as enabling informed decision about the discipline and career part to
follow. The main aim of this industrial training program is to produce
graduates who are ready to face the working world, which will make graduate
more aware of the hope and expectation that industries has for them. This program equipped students with real work
experience.
In addition, IT provide direct training,
Vocational, Apprentice training and research. It also provide human resources,
information and the training technology delivery effort. During industrial
training, the student fills the Log book/Attendance and carries out industrial
training to the best of the student ability to improve knowledge and skills in
the field of study. Then after the industrial training, the students submit the
industrial training report and Logbook(a document that record an official
statement about an IT student) to the institution within the specified time.
The
industrial training component can add value to all degree programs; specifically
it improve graduate work skill and prepare them to face the challenges of the
working world. Thus, the industrial training program should be taken seriously
to ensure that maximum benefit is obtain by the student in order to increase
the marketability and employability of graduate.
1.2 STATEMENT OF
PROBLEMS
Due to the vigorous and tedious nature
procedures involve in the computation of student account data, inaccurate and insecurity
have been a threat. Students’ information data management impedes the effective
and efficient running of the organization and hence affects the submission of
logbook and payment of fund from ITF and produces unreliable financial reports
and its material violates laws and traditional information principle. Threats
to student’s information system management are errors and irregularities;
errors are accidental and irregularities not intentional. The inability to give
a profitable account to student’s data which emanate as a result of the harsh
and tedious nature of procedures encountered during computation of student data
via manual computation.
The
system encompasses of the following constraints;
i.
Misspelled students’ name, date of
submission of logbook, amount payable to the students, registration numbers.
ii.
Data redundancy caused by duplication of
student’s information.
iii.
The pile and stock of files to be
computerized makes the work drudgery.
iv.
Data inconsistency and abnormality as a
result of slow updating.
v.
Slow in processing students account
clearance.
vi.
Misplacement or mixing up of students
file and document
1.3
AIM AND OBJECTIVES
The
purpose of this study is to develop application software that will automate the
office information system of Industrial Training Fund (I.T.F) Aba, Abia State.
The
specific objectives are;
i.
To create a platform that would correct
mistakes in names, date and to disburse
funds to the students.
ii.
To stop duplication of student’s
information.
iii.
To reduce and ease the stress of many workers.
Store and retain information in the database for long time.
iv.
To maintain data consistency and
normality as a result of using computer.
v.
Quick and accurate processing of
students account.
vi.
To produce required output.
1.4 SIGNIFICANCE OF THE STUDY
This
research position the reader to have a better understanding of the positive
steps or measures that have been embarked upon to quicken the system
information management of student accounting process which is the processes of
giving eligible, accurate and reliable accounts of student in the institution
and in the industrial training fund (ITF), Aba.
After
investigation of the existing system of students accounting and payment system
will be made online, it is observed that there is no discrete procedure or guidelines
for updating, sorting and retrieval of information to information and
communication department made ever.
For decision making, it is considered that
adopting this computer based system will make institution to meet up in
technological innovation and achieve the following;
i.
Freedom from carrying students’
financial record, and industrial records from one office to another, hence
telecommunication network will transmit the data to the targeted units.
ii.
Duplication of work would be eliminated
since paper will reduce to its minimum.
iii.
High speed of operation and accuracy and
online transaction / payment.
iv.
Quick and easy reference through file
search.
v.
Produce more reliable and accurate
information to enhance student account decision making thereby eradicate errors.
vi.
It provides efficient storage facilities
to the student placement report.
vii.
Easy reviewing of student industrial
placement reports.
viii.
Ensure proper documentation of student
I.T placement and its activities.
ix.
Relieved staff from tedious repetitive
clerical work.
x.
Irregularities of under payment of fees
are certified.
xi.
Generate an online system that view and
operates information.
xii.
Encourage and promote security measures
by user password or system password
.
1.5
SCOPE OF THE STUDY
The
scope of this work centers on information system management, a division of
information and communication department in industrial training fund, Aba. This
research work does not deliver into other units or sector of the organization.
These studies basically concentrate on the design and implementation of
industrial training (I.T) office information system.
1.6 LIMITATIONS OF THE
STUDY
Time constraint:
The time at which this piece of work was stipulated to be carried out was
limited. The limited and key short-time scheduled was a proponent to the
research with much pressure and agitation to ensure that the research work is
completed at the stipulated time required by the academic body.
Information constraint:
The
problem of information restricted arising from the library attendant as an
order given to them at the e-library, they restricted the researcher from the
use of systems in the library for sorting of information. Nevertheless, it is
conspicuously evident to note that the researcher made several effort see the
success of the research work in the most efficient and effective manner. In the
same measure, the researcher ensures that the purpose of this researcher should
be valid, profitable and practical at all time.
1.7 DEFINITION OF TERMS
ABSTRACT:
A brief summary of an article or a book that includes bibliographic information
such as author, title source, subject headings or descriptors, etc.
I.T:
This is an acronym for industrial training. It is a kind of training to go for
at various companies and organizations for practical experience.
I.T.F:
This is an acronym for industrial training fund. It is a grade ‘A’ parastatal
operating under the aegis of the Federal ministry of industry, trade and
investment, etc that organized the Industrial Training (I.T) programmes.
LOGBOOK: A
document that records official details about an I.T student.
CABINET:
A pieces of furniture with doors, drawers and/ or shelves that is used for
storing or showing things.
PORTAL:
A unifies access to all student information and applications through a secure
intranet.
OFFICE:
A room or building used for a particular purpose, especially to provide
information or service.
LEDGER:
A book in which a bank, a business, etc records the money it has collected or
paid.
DATABASE:
A computerized library in which individual’s records can be retrieved.
SYSTEMS:
A set of interacting or interdependent components forming an integrated whole.
AUTOMATION:
The use of machine or computer to do work that was previously done by people.
DATA PROCESSING:
The collection and manipulation of items of data to produce meaningful
information.
INFORMATION SYSTEM: A
system composed of people and computers that processes or interprets
information.
DATA:
These are raw or unorganized facts.
INFORMATION:
Processed data that has meaning in some context for it receiver.