ABSTRACT
“HOSTEL ALLOCATION MANAGEMENT SYSTEM” is software developed for
managing various activities in the hostel. For the past few years the number of
educational institutions is increasing rapidly. Thereby the number of hostels
is also increasing for the accommodation of the students studying in this
institution. And hence there is a lot of strain on the person who are running
the hostel and software’s are not usually used in this context. This particular
project deals with the problems on managing a hostel and avoids the problems
which occur when carried manually. Identification of the drawbacks of the
existing system leads to the designing of computerized system that will be
compatible to the existing system with the system which is more user friendly
and more GUI oriented. We can improve the efficiency of the system, thus
overcome the drawbacks of the existing system.
CHAPTER ONE
1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Hostel:
A hostel is essentially a form of
accommodation that offers reasonably priced, shared accommodation to travelers
in either private or dormitory rooms.
A management information system (MIS): is a system that provides information
needed to manage organizations effectively. In 1912, in Altena Castle in
Germany, Richard Schirrmann created the first permanent Jugendherberge
or "Youth Hostel". These first Youth Hostels were an exponent of the
ideology of the German Youth Movement to let poor city youngsters breathe fresh
air outdoors. The youths were supposed to manage the hostel themselves as much
as possible, doing chores to keep the costs down and build character as well as
being physically active outdoors. Because of this, many Youth Hostels closed
during the middle part of the day.
There
are several differences between hostels and hotels, including:
1. Hostels
tend to be budget-oriented; rates are considerably lower, and many hostels have
programs to share books, DVDs and other items.
2. For
those who prefer an informal environment, hostels do not usually have the same
level of formality as hotels.
3. For
those who prefer to socialize with their fellow guests, hostels usually have
more common areas and opportunities to socialize. The dormitory aspect of
hostels also increases the social factor.
1.2 STATEMENT OF THE PROBLEM
The
growing number of students in higher institutions all over the world has posed
a lot of accommodation problem on the part of students and school management.
Students at the beginning of each session waste half of the semester looking
for accommodation. The few hostels that exist in the universities are not
properly managed. Statistics of the number of rooms required to match the
growing number of students are far fetched. Most often, students pay for hostel
fee and end up not getting one due to lack of bed space. Hostel administrators
cannot give accurate information of the occupancy of a particular room. These
and many more form the statement of the problem that necessitated this research
work.
1.3 OBJECTIVES OF THE STUDY
The
project is designed to help in the management of hostel allocation in the
university. The main objective of the new system includes:
1)
Design and develop a central database system that would serve
as hostel database, which will contain information on all the available rooms
in the hostels.
2)
Design a computer – driven hostel allocation system for
allocating hostel rooms to students.
3)
To generate reports on hostel occupancy
1.4 SIGNIFICANCE OF THE STUDY
The
new system designed for computer driven student’s hostel allocation will among
other things:
1.
Facilitate timely allocation of hostel
rooms to students
2.
Check the hostel occupancy at any time
for information management
3.
Enable management to plan on improving
hostel living condition.
4.
Have first hand information on the
statistics of students in the hostel.
1.5 SCOPE OF THE STUDY
The
research work will cover among other things:
1.
Hostel allocation
2.
Hostel rooms registration
3.
Student reports.
The research will be carried out usingOGUN
STATE COLLEGE OF HEALTH TECHNOLOGY,Ijebu,Ogun State
1.6 LIMITATIONS
Some of the
constraints encountered during this project design include the following:
1.
Financial Constraints: The design was achieved but
not without some financial involvements. One had to pay for the computer time.
Also the typing and planning of the work has its own financial involvements.
2.
High programming Technique: The programming
aspect of this project posed a lot of problematic bugs that took us some days
to solve. Problems such database connections using VB and MS Access database
posed a lot of challenges.
3.
Few Literature Sources: The topic though seems to
be a common term; it is not a popular topic to surf from the Internet. It had
fewer literature sources.