ABSTRACT
Personnel
Management Information System is a combination of human and computer-based
resources that results in the collection, storage, retrieval, operations and
for business planning. The personnel management system of Federal College of
Education Umunze uses manual process which gives room to a lot of mistakes. Computerizing
it involves the total eradication of the manual method so that all information
processing is performed entirely with computer system. This will increase
efficiency, speed and reliability of the information. In this project, an
efficient creation and management of staff records in the personnel department
has been ensured through a user defined database management system, developed
using visual basic programming language. The program is made to automatically
update staff information, modification of records depending on when an existing
staff is promoted or transferred to a new department while deleting a record, a
record involves the total removal of the staff record from the computer memory
as well as when a staff is retired or resigns voluntarily from service or staff
dies. The new system when implemented will go a long way to correcting the
difficulties faced with the manual processing, and will enhance retrieval of
information within the organization.
CHAPTER
ONE
1.0
INTRODUCTION
The
term “Management Information System” is the procedure for proper application of
information for organizational management organization, whether business,
government, institution or agencies have always operated through information
and communication. Management information system has become almost the same
with computer based data processing, through management information system is
more holistic in concept than merely computerizing an aspect of a business in
the past, this operation was carried out using a manual approach by all
business or commercial organization.
However,
with the introduction of computer in both commercial and scientific
organizations, management information system has become more reliable and
efficient to handle.
Therefore,
the term personnel management information system could be defined as the
combination of human and computer-based resources that result in the use of
data for the purpose of efficient management operations and for business
planning.
The
advantages of the computerized approach over the manual approach of personnel
management system is numerous not withstanding that computer application in
personnel management has been dragged when compassed with its impact in
engineering and other endeavours, this is not to say that computerized approach
of management information system has not been looked into but its space is
quite slow. Its advantage includes the followings:
(a) It
increases the efficiency in the manipulation of personnel records.
(b) It
improves information retrieval, deleting and addition of records as well as
other database updating activities.
(c) It
reduces errors encountered while using manual system approach.
(d) Large
volume of data can easily stored and retrieved using the either of the
secondary storage device such as floppy disk, CD Rom and hard disk for easy
access and manipulation
(e) It also
safeguard the information stored with secrete codes.
1.1 BACKGROUND OF THE STUDY
Federal College of
Education, Umunze was established in the degree of four years contract in June
1986 and the project completed in the year 1989, it is initiated by a
philanthropist benevolent late igwe DR. M. N. Ugochukwu (LLB), OFR on 16th
August, 2003, it was headed by the first pioneer Provost Dr. T.I. Eze. Work
then commenced on the rehabilitation of the college temporary site at Lomu at
the center of geographical area of Umunze, after that, the institution was
sited permanently at Ndikpa Umunze, in Orumba North Local Government Area.
The institution
admitted its first intakes of 207 students for course in metal works,
Auto-mobile, Electrical Electronics Engineering Technology Education.
Presently, the institution
has the following departments including the ones fore-mentioned Building
Technology, Architectural Technology Education, Wood Work, Fine/Applied Art,
Painting/Printing Press, Igbo/English Education, Literature Education,
Graph/Moulding, modeling.
On September 1998, the
College was officially declared open at a matriculation ceremony which marked
the formal admission of the first batch. The college moved to its functionality
of which Electrical Electronics Engineering Education was one. Federal College
of Education is a renowned institution based on a distinctive and attractive
campus that provides top quality academic social and cultural facilities to
students, the college is ranked the best college in Nigeria and is consistently
in the top set of institution for students satisfaction, the philosophy of the
college is embodied in her motto which is “TO EDUCATE FOR SELF RELIANCE.
June, 2003 Professor E.M. Onyemere became the
Provost, presently the new provost is Professor Josephat Ogbuagu.
1.2 STATEMENT OF THE PROBLEM
The
personnel management department is facing a lot of problem due to lapses from
the management of the organization. These problems are:
1. The
department is not well equipped with the material to help its management
effective.
2. Information
about workers are not well protected since they adopted method. Method of
filling which offer result to the missing of files since the files are allowed
to litter on the ground.
3. Improper
findings and unconducive environment.
4. Employment
of inexperienced worker.
5. It
takes a lot of time to finish large volume of data.
1.3 OBJECTIVES OF THE STUDY
The
intention of the research is to adopt the computerized approach in the
personnel management department of Federal College of Education Umunze, in
order to eliminate some of the problems being encountered by the department
using manual approach. This package will eliminate the problem of data loss,
increase efficiency in data manipulation, reduces error and promote information
retrieval, deletion and addition of records and other database updating
activities for effective management.
1.4 SIGNIFICANCE OF THE STUDY
The
study is designed to identified the importance of automation in the personnel
management system of Federal College of Education Umunze, its significance
includes:
1. Suitable
for the management to keep proper records of her workers.
2. That
the user will be able to have the precautionary involved in the usage of the
computer system, for smooth and efficient operation.
1.5 SCOPE OF THE STUDY
The
research work is based on the personal management of Federal College of
Education, Umunze. It deals with designing a package that will assist in the
operation of management which uses manually approach as well as enhancing
efficient operation.
1.6 LIMITATION OF THE STUDY
This
work is limited by the time giving to the researcher to complete the project
which ran concurrently with the academic work. The researcher has no
comfortable laboratory to run the program and also financial constraint contributed
to not taking many details.