ABSTRACT
This
project is to address the problems encountered by the staff of custom and their
customers. In view of this problems, the manual process involved in the
handling and management of goods in custom office were critically studied and
the problems noted. This project went further to treat the different techniques
used in implementing the newly designed software. This work is conducted
towards the computerization of the existing system of processing data in order
to identify some various problems that is being encountered in mechanical
aspect of it and the manual method of data processing in the billing of imported
and exported customer goods and thereby recommending first class solution to
the problem of information system in the organization. This theory also
compares the existing system with the new system which is exact and a faster
way of processing data and the problem that is faced by customers when they are
clearing their goods from the wharf. This theory includes with the
implementation, programming, test run, change over the process of the new
system. The software is designed using visual basic 6.0 language. This language
was chosen as a result of its easy syntax and structure for developing
windows-based applications.
CHAPTER ONE
1.0 INTRODUCTION
Computer
plays a vital role is the development of any company, it also solves some of
its complex problem faced by man and processed voluminous data within a short
period of time or at a fantastic speed. Recent emphasis on information and data
processing in most of our business and shipping industries has grown vastly as
in the case of super manifest shipping company Lagos that an alternative method
has to be mechanical handling of data, preparing of freight, manifest etc.
Super
maritime shipping company is a company which handle the clearing and forwarding
of goods, importation of goods and undertakes the clearing of shipping
documents and goods within the vessel leaves, the port for a designated ware
house as the clients of the company wishes computer technology has come to be
accepted as an indispensable innovation in shipping system. It is an all
purpose machine that accepts data as input and process it using a set of
information given out result as output which can be retrieved for future use.
And its revolution has been evident in shipping in order to eliminate most
hardship encountered in most of air shipping industries, the need for the
computerization with the design and implementation of a computerized goods
transportation management information system and its advantage to the shipping
industries in needed.
1.1 BACKGROUND
OF THE STUDY
The
study is based on design and implementation of a computerized goods
transportation management information system. The study helps one to understand
the origin of goods transportation and of the same time some loop holes occurs
in the management of goods and its solutions.
1.2 AIMS AND OBJECTIVES
The
aims and objectives of this study is to develop and implement a computerized
goods transportation management information system that will make provision of
the following to ensure a fast and more efficient services to the customer
based on quick access of data and accurate information. The branch of all
routine work which does not demand quantitative consideration to enable then
provide letter counter services.
To be
receivable and capable
of providing an to
date information relevant
to company and
their clients.
To
affect a simpler handling of bill leading and updating of customers manifest
checking of fraud and other criminal acts which lead to security and control.
1.3 STATEMENT OF THE PROBLEM
The
management of goods/goods in Nigeria has over the years attracted poor
patronage as a result of errors that loss of customers goods is now the order
of the day, the reason are not for fetched due to the manual procedure
involved, chat have no other option than to be at the mercy of this error prime
procedures and the storage of information such as files and other important
documents can easily be last hereby attracting distrust of the firm by its
client/customer as a result of eagerness would prefer their goods to be cleared
on time but since there are so many activities involved there will be delay in
processing and this does not portray the image of the company in a good way.
1.4 PURPOSE OF THE STUDY
The
existing system of custom and exercise office has exhibited some loop holes and
it is against this loop holes that this work was carried out, the study is also
undertaken to produce a system which
will address the loophole and co-operate need of the customs at the smallest
possible cost and within the limit of technology available which was the
driving force of this project.
1.5 JUSTIFICATION
With
the computerization of the shipping company, this bitting system will be
sufficient and reliable, the establishment of the new system will create for a
faster and efficient means if transacting business between the shipping company
and their customers, there will be a networked and direct of communication
between shipping companies both in and outside the country process like billing
daily report generation customer registration will be for formed with speed,
efficiently existing loots incurred. The information pertaining to the customer
and his goods will be secured as they are contained in the computer and there
will be case to store and retrieve information to and fro from the computer.
1.6 SCOPE OF THE STUDY
This
study is restricted to the full operations of custom and office department.
1.7 DEFINITION OF TERMS
GOOD-
Goods carried in a ship
TONNAGE- A
measure of the capacity of a ship (1 ton = 100 cubic feet)
PORT- A
place where ship load and unload goods shattered form storms.
VESSEL- A
ship for transport by water
BILL OF LOADING- A
list giving details of a ships goods
CONSIGNCE- A
person or company to whom goods are sent form the counting of export and who
receives them.
MANIFEST- A
list of all goods on the ship
WHARF-
This is a landing stage built along the shares for loading or unloading
vessels.
LABOUR-
An area of water protected from the open sea by land or walls in which ships
can shelter.
BERTH-
This is a place in the wharf where a ship can be died up or swing at anchor.
PORT OF LOADING- A
place where ships load goods and leave for the definition.
PORT OF DISCHARGE- A
place where unload goods from poof of loading.
OCEAN FREIGHT-
This is an amount charged by the carrier by the carrier for transportation of
goods by sea.
VOYAGE- A
journey by water mostly a long one in a ship.
SHIPPING-
This is the process of pulling things on in a ship or transportation goods by
ship
WAREHOUSE-
This is a store house
TRASNPORT-
This is carriage of goods from one place to another
SAILING-
This is the movement of ship on a sea from one place to another
CUSTOM-
This are the people that are in charge of checking the vessel if it contains
any contraband items and the paper that contains the particulars of the
container in the vessels.
ROTATION NUMBER- A
number allocated by the department of customs and exercise to every ship
entering into future use.
COMPUTER-
This is an electronic machine that accepts data as input, process it using a
set of instructions and given out result as output. It also stores information
which could be received for future use.
DATA-
This are raw fact that have not been processed.
DISK-
It is a storage device that stores data or information.
1.8 LIMITATION
During
the process of carrying out the study encountered many problems.
Firstly,
it was difficult in a way to get to the staff of different section of the
company to talk about the present state of computerized office processing
system. Due to the fact of that it were thought to be complicated. I took a lot
of strenuous time to make sure that it obtain first hand information to make
this study a very successful one and also variable.
However,
in spite of all these limitations, the study has been able to a large extent
achieved the best out of the limited resources.
1.9 DELIMITATION
This
research work ended how the problem of accessing bulky data by the workers can
be turned to computer responsibility thereby making power easy end fast. The
work focused on the custom and exercise office that choose to be the case study
here the data I collected are based on the secondary data of custom and exercise
office processing system. I also strongly believe that the fact and observation
I got from the customs are well reliable for the study to be a very successful
one.
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