ABSTRACT
Every year the
number of applicants seeking admission into Nigerian secondary schools increases
by leaps and bounds although they may lack the commensurate facilities to meet
the challenges of admitting the high number of applicants. For this reason, the
admission officers have to manually evaluate every candidate’s data against the
set admission requirements to screen the applicants in order to select the
number of candidates that their schools or boarding houses can accommodate. The
procedures involved are very cumbersome, time consuming and prone to a lot of
human errors and irregularities. Many candidates miss out on the admission
every year, and the most painful aspect of this manual process is that many who
are not qualified for a particular class may end up being given placement into
such classes while the more qualified ones are left out. In this work, a
web-based model was designed to considerably take care of the above problems.
The system was developed to provide a time-efficient, detailed and unbiased automated
procedure for selecting the most qualified candidates for admission into secondary
schools, and ensure that qualified candidates, who fail to meet the
requirements for a particular class, are automatically placed into other class
for which they meet the admission requirements and where vacancies exist, using
neural network model. The model also provides an avenue for students
self-screening admission system. The system design, implementation and results
are presented in chapter four. The implementation was based on MP (MySQL, and
PHP) open source solutions.
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND
OF THE STUDY
When
one look back with analytical mind, we can conclude that computer technology
keeps on advancing with remarkable increase in speed, accuracy and reliability.
Computing in whatever field i.e. Science, Business and Industry is reaching
directly or indirectly into various aspect of our society without loss of
generality, the world has shrunk into such compactness that no part can afford
to lag behind or lie in isolation. The advent of computer was hated by the
world as a great revolution like any industry revolution. It promised to free
and from simple routine jobs of respective nature by providing computing power.
The first to have exploited the facility was the search for scientific
acquires, this is not unconnected with the fact the designers by these systems
were Scientifics themselves. Several problems have been eliding satisfactory
solutions through; numerical methods of solution exist but involved a very huge
amount of computation then, by rendering the problem in accurately
accomplished. Not only did computer make reliable solution possible it equally
opened new application methods.
In
the past years, an inspection at close observation of some admission offices in
some secondary schools revealed that there has been lack of proper
documentaries of admission forms. Also, much time was spent in sorting out
qualified and non qualified forms. This has resulted to a great loss of
substantial efficiency and accuracy in the methods used for instance, in many
secondary schools, one could not adequately give details of applicants such as
the total number of those that applied, the number that qualified from each
state, local government or location generally. In view of the above, this
project is designed to implement effectively and efficiently the processing of students’
admission for secondary schools. Most secondary schools of our contemproary
society are known for using inefficient and sub-standard methods in:
1. Purchasing
admission forms
2. Sorting
applicants.
3. Submitting
the correctly completed forms
4. Selecting
the qualified applicants.
5. Determine
the number of intakes
6. Compilation
of the list of qualified applications
The
afore-motional processes are carried out in this project with the aid of
computer. The reality is that the factory machinery is computer based, air line
reservations depend on computer, personnel, financial and administrative
procedures have become computerized including the command and control functions
of the military and the police.
This is what prompted the development of a software which will help the management of Marist Brother’s Juniorate Uturu, Abia State, in the area of student admission.
This is what prompted the development of a software which will help the management of Marist Brother’s Juniorate Uturu, Abia State, in the area of student admission.
1.2 STATEMENT
OF PROBLEM
One
of the major problems of the existing system (method) is the stressful and
tedious way of finding out the qualified candidtate from all the applicants.
Other statement of the problem is as follows:
Other statement of the problem is as follows:
1. To
reduce staff fatigue;
2. To
reduce the processing time and acquire more accurate information;
3. To
ensure accuracy in the processing of forms;
4. To
implement a comprehensive data since for record keeping purpose;
5. To
provide the management with short decision making time.
1.3 OBJECTIVE OF THE STUDY
The
ultimate aim of this project is to overcome the problem in the present and
forestall effectiveness to the system with the following objectives:
i.
To ensure accuracy in the computation
and compilation of admission application with reliability;
ii.
To speed up transaction processing of
admission operation and generation of operation with the manual processing of
basic electrical operation of admission decision;
iii.
To relief the staff operation with the
manual processing of basic electrical operation of heavy, tedious and boring
work;
iv.
To prevent repetitive work and
duplication of jobs common in the existing system with a convectional database
system;
v.
To explore the advantages of the new
system over the present system.
vi.
Beside the project also implement a
fully functional system that support configuration for the management so as to
add or update information concerning requirement, new subjects (according to
curriculum) and other extra-curricular activity without changing the software.
vii.
Lastly, it is designed to present the
management a more comprehensive reports system, which includes:
a. List
of qualified and non-qualified applicants.
b. List
of qualified applicants with state and local government.
c. List
of qualified applicants based on requirements.
1.4 SIGNIFICANCE OF THE STUDY
Research
was carried out with an interview the admission officer in person, so as to know
the way and manner of the existing system as well as the administrative system
of the unit and the problem they are facing.
The procedure studies are advertisement, sales, submission of application form, sorting into classes for qualified applicants.
The new system will be designed, implement and evaluated.
The procedure studies are advertisement, sales, submission of application form, sorting into classes for qualified applicants.
The new system will be designed, implement and evaluated.
1.5 SCOPE OF THE STUDY
This
work is designed to enhance the admission processing speed, capability and
functionality of secondary schools with Marist Brothers’ Juniorate, Uturu Abia
State.
1.6 LIMITATIONS OF THE STUDY
The
system is being designed and implemented to use test data, it is limited only
to the activities that are carried out in the admission department under the
student affairs of the school. The security of the data stored in the memory of
the computer cannot be totally quarantined keeping of the necessary file.
So for the total efficiency of the system, not need the human efforts as well.
So for the total efficiency of the system, not need the human efforts as well.
1.7 DEFINITION
OF TERMS
Given
the meaning of the terms used in this project is important to ensure easy
understanding of all the terms used.
Admission:
this could be defined as the act of being allowed to enter or acknowledge that
a fact of all allegations is true.
Admission Officer:
this is the group of people who decides on the modalities for the admission of
student.
Admission Office:
This is a section of a department in which admission procedure is being done.
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